Understanding the workings of your government is as important as understanding the workplace you are employed in. It is especially important for any government to function properly by taking care of the people who have elected them. But government will not be able to reach out to the vast majority of population, whether employed or unemployed. And this is the very reason government has undertaken certain certificates which they issue to organizations which employ the people. Keeping a track of the people becomes simpler and easier. And simultaneously the government can see how the company is managing its employees, are the salaries paid on time, is there any discrimination and so on.
One such popular practice is that of obtaining a certificate of employee information report from all the organizations. This practice is extremely helpful and significant as it also helps track the growth of the people in any given organization. Every company is bound to submit an employee information report and get a certificate to confirm the same.
What is an Employee Information Report?
EEO or Employee Information Report has been a mandate for companies who have 100 or more employees working for them. Also in case, you are a government contractor who has 50 or more people employed under them. This Report is a survey, a form which the companies need to fill and submit to the EEOC or the United States Equal Opportunity Commission.
Employee Information Report has become a mandate and the federal employment laws intend to ensure that all companies follow and maintain the compliance set by this very law. As mentioned earlier, the government likes to understand and follow how the people are doing. This can be very well gauged by understanding the company and its employees. Each company is bound to report the employment data of their company based on certain criterion such as ethnicity, gender, race, or even job category. This helps the government is more ways than one can imagine.
Each criterion is incredibly significant to work for the larger goal of a company. You tend to understand the different ethnicities which are proactively contributing towards the bigger goal of making this country a better place. You tend to understand which gender is taking over the companies. Also, which race seem to be more hardworking and diligent than the other. These vague parameters can only be understood when the Companies can share the Employee Information Report at the earliest.
What is a Certificate of Employee Information Report?
Sending across the Employee Information Report, each company needs to declare and authenticate the number of employees in their company. This has to be based on different criterion like race, ethnicity, gender, and even at times job category. However, if you and your company have already sent across the Report, how will you validate that the information has already been shared. This is where the government comes in the bigger picture and issues a Certificate of Employee Information Report. It states that the given company’s declaration of employees has been accepted, authenticated, as well as validated.
Such a report is considered by the government for each year to track the progress of the public and also to understand the equal distribution of work.
What is the importance of a Certificate of Employee Information Report?
As mentioned earlier, an Employee Information Report is an important piece of information for the government to track its progress and to understand the work force distribution amongst the people in your country. Getting a certificate of employee information report is equally important for you. Here are a few points which will help you understand the importance of a Certificate of Employee Information Report.
· By sending across an Employee Information Report shows you have keenly taken part in the government initiative and are not hiding anything in regard to your company or business. This is a major plus point. The government officials who have helped you and worked with you, can help you build and maintain new relationships.
· As an organization, you have taken the initiative to discuss the number of employees. They are then segregated in terms of gender, caste, and creed. Hence, there is nothing to hide in your company or organization.
· This Employee Information Report also ensures the families are dependent on your company and you have nothing to hide when it comes to your employees and your workplace.
· Obtaining the Certificate of Employee Information Report from the concerned government agency helps your organization to be in the good books of the reigning party and the government agency.
· Last and foremost, since you and your company have filed the Employee Information Report, you are entitled in getting the Certificate from the government. This also validates your company profile, the internal workings of your company, and lastly helps build a good image which can be helpful in the longer run.
How to fill an Employee Information Report?
The Employee Information Report is a form which has been issued by the government. Following the instructions attached with the form can be of much help. However, here are a few pointers which you must not ignore while filling out an Employee Information Report.
· Ensure to provide your Social Security Number or FID Number. Never miss out on this section while filling the form. This helps maintain good records in the official books for your company.
· Ensure to provide all correct information and as accurately as possible. This helps eliminate any sense of doubt the government agency may have about you or your company.
· Since you annually fill out the Employee Information Report, it even becomes easier for you to maintain your own company records. Also, this gives an opportunity to reach out to your employees and personally track their growth and progress in your organization.
How to get a certificate of Employee Information Report?
Even though it is easy to get and fill the Employee Information Report. Many a time, you may not receive the Certificate of Employee Information Report on time. You need to understand, that yours is not the only company the government organization has to deal with and make note of. They get each year, an insane amount of Employee Information Report which they need to segregate and maintain a file or record of. It only seems viable for the government agency to not be able to send across the certificate of Employee Information Report on time. However, you need not worry, there are a number of ways you can reach out to the concerned government officials to get hold of your certificate of Employee Information Report.
· You can reach out to the government agency over the phone to demand for your certificate of Employee Information Report. While doing so on call, remember to be polite and courteous enough. You must not be curt and rude on call and give a bad impression on them. Keep your Social Security Number handy, as they will ask for it. And if they have already sent the certificate, will update you on the same. This is the quickest mode of communication. However, if you are not careful and vigilant enough on call things may take a turn for the worse. Have an absolutely calm mind while making that call and give reasons for pushing them for sending your certificate.
· You can contact them via email too. This may not be the quickest way to get their attention and get a response from the government agency, but this helps too. An email will also officially be in their records and you can always refer to your first email. You can state that you have been trying to reach out to the government agency from sometime now. However, once again ensure to type a proper email with simple and straight forward language. Do not indulge in display of ornamental language and jargon. Ensure to provide your contact information in the email, in case they want to reach out to you and contact you for any updates.
· Perhaps the slowest form of communication amongst the three, you can also send across a letter to the government agency to locate your certificate of employee information report. Same as above, keep the letter short, sweet, and absolutely to the point. Always provide your contact information, your phone number, your address, your email id at the end.
Sample templates for getting certificate of Employee Information Report.
After understanding the different modes of communication through which you can get a certificate of Employee Information Report, understand you will have to write email or letter. And you will need to follow the instructions to the core to ensure there are absolutely no mistakes for each one to understand the letter.
Template 1
Requestion for Certificate of Employee Information Report (Subject on top)
Address of Government Agency
Date: dd/mm/yy
To whom it may concern
I, (your full name), representing Company (your company name) registered under Social Security Number (your company’s SSN) have sent across the Employee Information Report on (mention the date in dd/mm/yy format). I hope you have received and processed the Report in your official documents.
I am following up to understand the delay in getting the Certificate of Employee Information Report. Kindly update me with the status of the same, as I would require the document for IT filing.
I have listed my contact details at the end. Please reach out for any further concerns or queries at the given contact information below.
Thanks and Regards,
(Your full name)
(your address)
(Your contact number)
(your email id)
Template 2
To whom it may concern
Dear Sir/ Madam,
I am, (your full name), following up in regard to my Certificate of Employee Information Report. Please find my Company details as under,
Company Name:
Social Security Number:
Company address:
The Employee Information Report was filed on dd/mm/yy.
Kindly update with the status of the same.
Thanking you.
Yours faithfully,
(Your full name)
(your address)
(Your contact number)
(your email id)
Template 3
Dear Sir/ Madam,
I, (your full name), from (your Company name), have filed for Employee Information Report on dd/mm/yy. All information provided by me are true and accurate to the best of my knowledge.
I hope you have received the document and processed it as per your protocol.
I am following up to see of the Certificate of Employee Information has been sent out yet or not. Kindly expedite the process for the Certificate of Employee Information as I need the document for IT filing.
Looking forward to your response.
Thanking you.
Yours faithfully,
(Your full name)
(your address)
(Your contact number)
(your email id)
Template 4
Dear Sir/ Madam,
I have been trying to contact you with regard to the Certificate of Employee Information Report. But unfortunately, I was not able to get in touch with you on call.
Here is my Company information for your kind perusal.
Company Name:
Social Security Number:
Company Address:
Date of filing the Employee Information Report:
Awaiting your response. Kindly update with the status of the same. My contact information is provided as under.
Thanking you.
Yours faithfully,
(Your full name)
(your address)
(Your contact number)
(your email id)
Template 5
Dear Sir/Madam,
Please provide us with an update in regard to the Certificate of Employee Information Report. I have filed for the Employee Information Report on the dd/mm/yy and I have not yet received an email or letter of confirmation with regard to the same.
I am following up to understand by when I will receive the Certificate of Employee Information Report.
Here are my Company details for your kind perusal,
Company Name:
Social Security Number:
Company Address:
Awaiting your response.
Thanks and Regards,
(Your full name)
(your address)
(Your contact number)
(your email id)
