You are on the verge of leaving your host family and it is logical to write a thank you letter to them. In fact, it is an excellent idea and they will appreciate the fact that you took out some time to express your gratitude for their warm hospitality. Your host will love it when you share how grateful you are for their kindness and the good moments you shared together.
However, you may be at a loss about how to express your feelings at the thank you letter for host family. To help you out, we have created this special guide so that you can thank the host family for their support and care. You are free to use the samples we have placed in this document and use your own unique touch to personalize them.
Do not worry about writing the perfect note. After all, a thank you message is not meant to demonstrate your cleverness or a work of art. The main purpose is to write a note to show your genuine appreciation.
What is a Thank You Letter for Host Family?
Were your hosts instrumental in creating beautiful memories while staying with them? Did you relish delicious meals with them? Was their accommodation comfortable and a perfect home away from home experience? Did they cover that extra mile to ensure that you had a comfortable stay at their place? Did you have interesting conversations with them? Did they make your stay pleasant and delightful? Did they treat you like royalty when you stayed with them?
In case your response is yes to any of these questions, your host seems to have taken great care of you. So, it is vital to spare some time and thank them for their thoughtfulness and generosity. Even though you are in a dilemma about whether you should write a thank you letter for host family or not, just do it.
It takes a bit of energy and planning to be a good hostess or host. A good host also ensures that their guest is having a good time and at complete ease. In case you were living in someone’s house as a guest, a thank you message is a great way to show your appreciation for their hospitality.
When is a Thank You Letter for Host Family required?
Have you decided to write a thank you letter for host family? Then, you should write this thank you note as quickly as possible. Ideally, you should write this thank you letter immediately after returning home from their place. It is not essential that your thank you letter has to be a long or an elaborate one.
However, make sure that the thank you note you write conveys your deepest and sincere gratitude and appreciation. After all, hosting needs a lot of effort and time. So, the thank you note gives you an opportunity to acknowledge and showcase this.
Tips for writing an effective Thank You Letter for Host Family
Writing that perfect thank you letter for host family may be different based on who is the recipient. Also, there are some basic rules, which are applicable to any message or not. An effective thank you letter should be written and sent in a timely manner after you enjoy the hospitality of your hosts. In other words, do not procrastinate as the magic will then disappear.
It is preferable that you send a handwritten thank you letter to your host family but emailed or typed messages can be also sent. However, these are not substitutes for handwritten notes. Your host will be more delighted with personalized stationery and messages.
While writing a thank you letter, you should specific elements to make the note the most effective. Make sure you begin your letter with your heartfelt thanks. You may also include details about the duration for which you stayed with them.
The note can be ended with a line about meeting your host again and remember to put your signature at the end. You may also include a small gift to express your appreciation. However, it is not compulsory to send a gift with a letter.
You should include the following points in your thank you note:
· Express your gratitude for their warm hospitality.
· Begin the thank you note with the basics. Write where you reside, the occupations of your parents, and some details about your family members and so on.
· Be genuine and honest while writing the thank you note. They would love to hear from the real you.
· Mention some details about your stay with them in the letter.
· You may also write about reciprocating their favor. Although this is not essential, it is a great idea to mention this.
· End your letter with a proper closing sentence.
What to include in the thank you note after you attend a party of your host?
· Express your gratitude for being invited.
· Congratulate them on something related to their celebration.
· Include something personal in the thank you note.
What should you mention in the thank you letter after attending a dinner party?
· Start the letter with a thank you.
· Write something specific you enjoyed about the meal. Although you did not think much about the food, you may write something you enjoyed like the selection of wine.
· Mention a desire for meeting them again soon. In case you are planning to host a dinner party as well, you may mention the same as well.
What should you write after enjoying tea with the host?
· Start with thanking the individual for hosting the tea party and for having you.
· Write something particular about the event like the teacups, programs, or hats.
· The person should be aware that you would love to meet them again. For instance, you could write something about the photos you clicked at the said party.
How should you show your appreciation to the host of a casual get-together?
· Begin the letter by writing “Thank you.”
· Write something personal about your relationship or the conversation.
· Let the person realize you wish to meet them again in the near future.
What should you write in the thank you note after attending a holiday event?
· You should express your gratitude to the recipient for inviting you to attend the dinner or holiday event.
· Write something specific. For instance, if it is on the occasion of Thanksgiving, you can always mention the food. It is also a good idea to mention that you had a second helping or enquire about the recipe.
· End the letter with something specific, which highlights some kind of reciprocal agreement. For example, in case you plan to host a New Year’s party, tell them that you would invite them soon.
Samples of Thank You Letter for Host Family
A thank you note needs to be sincere, which is why it’s always good to put thought into it and come up with some specifics. After reading it, the recipient should feel that you are sincerely grateful. Here is an example of a thank you note that accomplishes this:
Sample Letter 1
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
These last few weeks/days had been simply amazing. The time I spent with your beautiful family passed so fast. I don’t even realize that my stay at your place has already come to an end.
I wished to take out some time to mention how grateful I feel for everything you and your family did during my stay with you. After all, it can be quite scary to open your house to a complete stranger. I would like to thank you for not only have complete trust in me but also for making me feel less stressed and homesick.
Thank you for advising me and teaching me some valuable lessons about life. You made sure that I experience authentic British life and I loved that all the way. I feel deep gratitude for all the moments that we spent together and will be carrying back some amazing memories to my home nation. The delicious dishes you prepared for me will always be cherished and remembered.
I could hardly have found a better host family in Britain and would love to stay with you all over again given the opportunity to do so. I once again thank you and your family for all time you took out for knowing me and accepting me so warmly.
Warm wishes and many thanks,
——– (Sender’s Name)
Sample Letter 2
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I would like to thank you for inviting me to your place for an amazing dinner party to celebrate your job promotion. The dinner was out of this world and I am also delighted that your efforts have led to such an excellent reward in the form of your new position.
It was a delightful evening at your place. The pork you served yesterday night was cooked to perfection. It was one of the most delicious meals I tasted to date. I also enjoyed listening to all the incidents from your college days and how hard both you and your wife worked to get success in life. We are looking forward to meeting both of you again. I would love to have you at our place soon.
Thank you once again for such a warm gesture.
Warm Regards,
——-(Sender’s Name)
Sample Letter 3
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I am writing this letter because I wish to appreciate everything that you have done for me when I stayed with you and your family. You have been extremely kind and generous to me when I lived with you. Whenever I had any queries, you always responded to them with great patience.
I still remember the kinds of exciting activities we did together and you taking me to various interesting places in the city. Thanks to you, I have seen so many amazing and beautiful places. I felt happy for being a part of your loving family for all those days.
If you ever visit England, do let me know so that I can help you out. Thank you for all your help, support, and care.
Best Wishes,
———(Sender’s Name)
Sample Letter 4
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I had such a lovely time at the dinner party you hosted last Monday (Date). The food was superb, the company fantastic, and the decorations were mind-blowing. You have the perfect family and home. I will never forget your funny tales after we had our dinner.
I am really lucky to have such a thoughtful and wonderful friend like you. I am quite spontaneous, so do not ever hesitate to drop by or call whenever you want to spend some time together.
Thanking you once again,
———-(Sender’s Name)
Sample Letter 5
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
My sincere gratitude and thanks for inviting us to your residence last week. It was a perfect opportunity to get introduced to your lovely family and catch up after a long time.
I particularly enjoyed the evening chats over our bedtime tea and hope we did not intrude on your tight schedule. Also, remember that our doors are always open for you whenever you visit this part of the country. Thank you once again for the warm hospitality.
Warm regards,
———(Sender’s Name)
Sample Letter 6
Sender’s Full Name
Your address
Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I really appreciate your generosity in allowing me to stay at your place when I was in London. It was a delight to meet such an adorable family and I loved interacting with each one of them.
I also realized that a family can share a close bond despite going through daily pressures.
Thank you once again for such a lovely time.
———(Sender’s Name)
