Businesses thrive on various clients and their contributions. Businesses usually deal with various service providers, consumers, workers and more. Every business has a number of relationships with other businesses and companies. For completion of every project, companies rely on various clients, employees and more. It is important to thank the clients after completion of projects. A simple thank you helps build long lasting and warm relationships with people.
A simple thank you letter goes a long way in maintaining business- client relationships. Thank you letters are more effective than a verbal ‘thank you’. Thus, it is always a great idea to take some time out and send this thanks note to your client. However. Not everyone has got the time to frame a thank you letter to client after project completion. To help such businesses, we have prepared a letter writing guide along with some highly efficient sample templates for the same. If you are too busy to write a thank you letter, you can simply pick a suitable template, modify it according to your needs and send it to your client. Before looking at the sample thank you letters, let us first look at a few other things. We will cover the following topics in this article:
- What is this letter?
- When is this letter needed?
- How to write a perfect letter
- Samples
What is a Thank You Letter to Client After Project Completion?
A thank you letter to client after project completion is a formal letter written with an aim to show gratitude towards the client. It is a formal business letter which helps in strengthening relationships with clients. It is a follow up letter sent after the completion of a project as a sign for its fulfillment. This letter is used to acknowledge the efforts of a client in completing a project for your company or in contract with your company.
This letter is very helpful in creating long lasting relationships as it can make the client feel valued and appreciated. Making someone feel appreciated also increases the chances of them being associated with your organization again in the future. It is a sincere letter of gratitude and appreciation.
It is always a great idea to send these thank you letters with a personalized touch. It can make the recipient feel special and positive. You must make sure that your letter gives a positive vibe to the recipient.
When is a Thank You Letter to Client After Project Completion Needed?
A thank you letter to client after project completion is needed at various times as businesses usually have a lot of projects. This letter should be written whenever a project is completed and you want to thank the client for the same. Some of the cases in writing this letter can be a good idea are given below:
- If you are a project manager, you can write this letter to the client to thank them for the completion of project.
- If you feel like the client for the timely completion of an urgent project, you should write this letter.
- This letter can be written to show gratefulness towards a client for being a part of the project.
- If you are an employee who has benefitted from a project, you can also write this thank you letter to the client.
- You can write this letter to the client as a business manager or owner.
The situations in which writing this letter can be a good alternative are not limited to just these. You can write a thank you letter to client after project completion anytime you feel like expressing gratitude towards the client for a successful project.
Tips for Writing an Effective Thank You Letter to Client After Project Completion
Now that we know what a thank you letter to client is and when it is needed, we are ready to learn about how to write it. Let us look at the step by step letter writing guide.
- To start writing this letter, we first need to emphasize its type. As we have already learnt that it is a formal letter required for business purposes, you must ensure that you write it in the format of a formal letter. A sample template of a formal letter format is also given here to help you.
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- Next comes the subject line of the letter. The subject line is one of the most important parts of a formal letter. To write a perfect subject line, you should keep a few things in mind. The best rule for writing it is to keep it short and specific. It should clearly reflect the purpose of your letter in brief.
- After writing the subject line, you will be required to address the recipient. Make sure you use the correct salutation to address them. A safe way of addressing the recipient is by writing ‘Dear _____’. You can also use the recipient’s first name along with their title to address them.
- Next, you have to start with the body of the letter. First thing to write in the body is a thank you statement. Try to include gratitude words like ‘thank you’, ‘appreciate’, ‘value’, etc. Remember to make the letter genuine and personal.
- In the beginning of the body, you should let the recipient know the reason for writing this letter. You should clearly express why you are thanking them.
- You should always write personalized thank you letters. Try to include something specific about the project that the client was a part of.
- You can also specify how this project has been helpful to you and how the client has contributed to your company.
- In the last paragraph, you can comment on the future relationship that you aspire to have with the client. This is very important as it will let the client know what to expect in the future.
- Lastly, you should make sure that you close the letter with a respectful note. You can use any closing note like ‘Sincerely’, ‘Regards’, ‘Thank You’, ‘Thankfully’, ‘Respectfully’, etc.
This guide covered all the aspects of letter writing including the format, subject, salutation, closing, length and more. We hope this will help you in curating a perfect thank you letter to the client after project completion.
Sample Thank You Letter to Client After Project Completion
A few sample templates of thank you letters to clients after project completion are given below. You can easily download these templates and send them to your client by making a few minor changes as per your requirements. Let us get started!
Template 1- Thank You Letter to Client After Project Completion
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
Hi, I hope this letter finds you in good health. I am writing this letter in reference to the _____ Project dated _____ (Write the details of the project). The project was completed from your end before the due date on _____ (Write the date of completion). I appreciate your timely delivery of all the requisites of the project and I also appreciate the quality of your work. Your support and hard work has made this project successful for our company. We value your contributions and cooperation with us.
Thank you, once again, for signing the contract with us and delivering the project with all the specifications on time.
I am highly impressed by your work and will be looking at being associated with you again in the future. Looking forward to working with you soon.
Sincerely,
(Signature)
Sender’s Full Name
Template 2- Thank You Letter to Client After Project Completion
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
With this letter, I would like to thank you for your cooperation in the _____ Project (Write the name of the project). I appreciate the quality of work delivered by you. This was a huge project for our company dn had immense value for us. You have made us believe that we did the right thing by entrusting this project with you. You have been an immense support to us and I appreciate you for the same.
On behalf of the ____ Company (Name of the Company), I would like to extend my sincere gratitude to you. Thank you for choosing to serve our company and providing us with your best work. I appreciate your skills and talent.
I hope to sign more contracts with you for our future projects as well. Hoping you would like the same too.
Sincerely,
(Signature)
Sender’s Full Name
Template 3- Thank You Letter to Client After Project Completion
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
As the ____ Project (Name of the Project) has been completed on _____ (Date of Completion), we would like to thank you for being associated with us. We hope our company has fulfilled all the conditions and you have benefited from the project. We deployed our best team for your project so that we can ensure timely completion of the project. The project was completed one week before the deadline and we hope you are satisfied with it.
We would like to thank you for giving us the opportunity to serve you and deliver the ____ Project. Looking forward to more such opportunities.
Sincerely,
(Signature)
Sender’s Full Name
Template 4- Thank You Letter to Client After Project Completion
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
Hi, hope you are doing well. I am writing this letter to thank you for the completion of the _____ Project. Being the Head of Operations, I was entrusted with the duty of managing this project. I want to let you know that I am highly satisfied with your services. I appreciate your involvement in this project and the efforts you have made to achieve the results are commendable. Your contribution has been imminent in the successful completion of this project.
It was only because of your sincere efforts that this project went by smoothly. Your concern and support is worth appreciation. Thank you for all the contributions that you have made for the success of the ____ Project. I hope we get to work together again soon.
Sincerely,
(Signature)
Sender’s Full Name
Template 5- Thank You Letter to Client After Project Completion
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Being a Part of the _____ Project
Dear ______ (Name of the Recipient)
I would like to thank you for being a part of the ____ Project (Name of the project). As the project has been successfully completed on _____ (Date of Completion), I would like to extend my sincere gratitude towards you. It was a pleasure to work with you and serve the _____ Company with our best work.
I must say that your ideas were terrific and you have a great imagination. Thank you, once again, for working on this project. I look forward to working with you again.
Sincerely,
(Signature)
Sender’s Full Name
